Assistant Admin

Job Position: Assistant Admin
Job Type: Full Time Permanent
Location: Silicon Valley Technology Co., Ltd
No.2, Zeya Theikdi Street 1, 1st Quarter,
Hlaing Township, Yangon, MYANMAR
Benefit: Negotiation of Salary
Deadline: Closed
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  • Ensure optimal operation of equipment, supplies, and inventories with preventive maintenance.
  • Maintain office machine, devices, equipment, and hand tools by analyzing.
  • Coordinate internal and external resources to smooth workflow.
  • Create the systematic workspace in an office.
  • Assist the office workflow and administrative workflow.
  • Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests.
  • Oversee and achieve organizational goals while upholding best practices.



The post holder will be assigned to the Administrative/Office Department however may also be required to undertake other duties as and when required. The main responsibilities of an Assistant Admin are:

  • Perform general administrative tasks, including answering and directing phone calls, email correspondence, faxing, filing, meeting minutes, mailings and deliveries, and coordinating meeting room calendars.
  • Keep the office clean, store, and update the device, machine, equipment, hand tools list.
  • Oversee and order office supplies, anticipating requirements, stocking supply stations, and making sure equipment is in working order.
  • Maintain filing system, contact database, employee list, and inventories.
  • Provide ad-hoc support to office and other staff members and departments as needed, including organizing team events onsite and offsite.
  • Provide front desk coverage, including managing a busy, multi-line phone system, greeting guests who enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment.
  • Plan, organize, and schedule company meetings occurring in the office, offsite, and via video conference.
  • Coordinate the transportation and travel arrangements for all levels of employees.
  • Timely and duly prepare procurement plans for the office and projects and monitoring of their implementation.
  • Prepare tender documents such as RFQ or RFP and other instruments related to market research or market survey such as RFI and EOI.
  • Comparison quotations.
  • Receipt of bid documents, review of the same, contracts and/or purchase orders as well as results of evaluation of bids/proposals and other formal/public documents.
  • Ensure full compliance to the Financial Regulations and Rules and its Procurement Manual.
  • Prepare weekly requisition status reports providing the most updated information about the status of each requisition.
  • Represent related department in meetings and such other discussions where procurement matters are relevant.
  • Monitor the progress of shipments for SVT and its clients and coordinate the delivery of the same at the client’s delivery places.
  • Establish effective relations with the different Project Managers in a proactive manner.
  • Contributes in management of procurement contracts.
  • Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. (Timely corrective actions on POs with budget check errors and other problems)
  • Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality, and performance measurement mechanisms.
  • For emergencies: Coordinates with logistics cluster and ensures SVT interest and supplies are given appropriate priority.
  • Identify, register, and follow procurement project risks and escalate them whenever necessary.
  • Facilitate and follow-up timely clearance, delivery and handover of goods and consignments to partners.
  • Assists in organizing training for the operations/ projects staff on Procurement.
  • Assists in preparation and synthesis of lessons learnt and best practices in Procurement.
  • Checking quantity control.



  • Passed the matriculation Exam.
  • Proven administrative experience.
  • Superb written and verbal communication skills
  • Strong time-management skills and multitasking ability
  • Proficient in Microsoft Office, with aptitude to learn new software and systems.



  • College degree.
  • Previous success in office management.
  • Experience managing budgets and expenses.
  • Experience developing internal processes and filing systems.
  • Comfortable handling confidential information.